Jobs – Executive Assistant

We are seeking a proactive, highly organized, and execution-oriented Executive Assistant (EA). You will report directly to the CEO/Founder to provide operational relief and streamline everyday workflows.

This role serves as a key operational lever for the company. It combines executive administration with hands-on marketing support to reduce task fragmentation across the team. You will help centralize administrative, copywriting, and social media tasks. This will allow the CEO to step back from day-to-day management to focus on high-value scaling initiatives.

Key Responsibilities

• Manage the CEO's administrative workflow, calendar, and task tracking.
• Act as a central communication link between the CEO and internal team contractors.
• Screen and manage inbound candidate flows and applicant tracking.
• Establish, standardize, and document internal processes to eliminate role confusion.
• Organize project dependencies to optimize overall business scalability.

• Centralize marketing execution under a single, highly accountable function.
• Write and distribute clear marketing copy, email newsletters, and drip campaigns.
• Publish, schedule, and monitor quality control across corporate social media platforms.
• Coordinate digital assets, video content, and online brand presentation materials.
• Consolidate and monitor performance metrics across all active marketing channels.

• Own day-to-day work systems within Asana for task execution and reminders.
• Manage inbound pipeline workflows and notification routing inside Gmail and Asana.
• Interface with the internal IT support team to resolve system tech bottlenecks.
• Explore and implement AI automation tools for drafting emails and improving operational workflows.

Required Core Attributes & Experience

• Execution Focus: Thrives on clear direction, details, and consistent daily execution over high-level strategic driving.
• Extreme Organization: Natural inclination toward organizing information, building schedules, and cleaning up administrative overlap.
• Thorough Communication: Clear, proactive, and prompt verbal and written communication styles.
• Adaptability: Calm, composed, and comfortable balancing a hybrid mix of administrative and marketing tasks.
• Rapid Learner: Possesses a positive learning attitude and a strong aptitude for mastering new business processes quickly.

• Proven proficiency using Asana or equivalent robust project management software platforms.
• Experience utilizing Google Workspace environments, specifically advanced Gmail filtration and workflows.
• Hands-on familiarity with basic graphic design or UI/UX tools for social media and marketing layouts.
• Experience writing short-form or long-form copy for digital marketing and drip campaigns
• Comfort navigating data structures, basic budgets, and performance metric tracking sheets.